Arkansas River Racing Pigeon Club

ARKANSAS RIVER RACING PIGEON CLUB
CONSTITUTION & BY-LAWS

13-Feb-08
ARTICLE I - NAME AND PURPOSE
Section 1 - Name & Location
The name of this organization shall be the ARKANSAS RIVER RACING PIGEON CLUB, located in the ARKANSAS RIVER VALLEY OF WEST CENTRAL ARKANSAS.
Website: www.arkansasriverrpc.com and www.arrpc.com
Section 2 - Affiliation
The ARKANSAS RIVER RACING PIGEON CLUB shall be chartered with the American Racing Pigeon Union (AU). It will compete and conduct its activities in compliance with the AU rules and Competition Standards. Members may affiliate with any other club or national organization as an individual as desired.
Section 3 - Purpose
The Purpose of this Organization is to engage in the friendly competition of racing registered Homing Pigeons and to foster a positive social environment for members and their families while promoting the Sport of Racing Pigeons.
Section 4 - Motto
Our Motto shall be:
“Racing Pigeons bred for speed, endurance, but mostly fun...”
Section 5 - Sportsmanship
Members of the ARKANSAS RIVER RACING PIGEON CLUB agree to conduct themselves in the spirit of friendly sportsmanship, fairness and in accordance with the AU Code of Ethics.
ARTICLE II - MEMBERSHIP
Section 1 - Active Members: Any Homing Pigeon fancier who has participated in at least 2 race(s) during the previous year, and is current in all dues and fees of the ARKANSAS RIVER RACING PIGEON CLUB and national organizations is considered an Active Flying Member. All other members who are current of all dues and fees and did not fly are considered by the ARKANSAS RIVER RACING PIGEON CLUB as Active Members. Members must be of good character and have never been expelled by a recognized national racing pigeon organization.
Section 2 - New Members: Recommendations of individuals as new members in the ARKANSAS RIVER RACING PIGEON CLUB may be made by any active member of the club. A prospective member who has never been a member shall be eligible for membership if he is eligible to be an AU member. Membership shall not be denied based on anyone’s sex, race, creed or religion. Acceptance of the applicant as a member is constituted by a majority vote in favor by those current members present and voting.
Section 3 - Invitational Membership: Membership will be available in the club by invitation. A simply majority of current or active members must vote on the invited prospect to be accepted.
Section 4 - Probationary Membership: Any new member duly accepted by the ARKANSAS RIVER RACING PIGEON CLUB, shall be considered an active member. There is no probationary period, the new member has full entitlement to participate in races and all other activities sponsored by the ARKANSAS RIVER RACING PIGEON CLUB.
Section 5 - Junior Membership in the ARKANSAS RIVER RACING PIGEON CLUB is defined as any person less than eighteen (18) years of age and accepted by the majority vote of the active members present.
Section 6 - Associate Membership: is defined as any former flying member of the ARKANSAS RIVER RACING PIGEON CLUB who is not presently engaged in racing pigeons. Associates and junior members are eligible to vote on ARKANSAS RIVER RACING PIGEON CLUB business.
Section 7 - Partnership lofts: shall be limited to one (1) vote each, (unless they are flying separate teams and/or paying separate dues) and one physical address as defined in the AU Policies 100.02 (Partnership lofts may also be limited by the club to number of teams or birds that can be entered from one physical or postal address.)
Section 8 - Family Lofts: Shall be considered a partnership except that special consideration might be given to Jr. Members and the loft may be limited to number of votes at the discretion of the club.
ARTICLE III- GOVERNMENT
Section 1 - Voting: A ¾ vote of the active members present is required to amend or delete any provisions of articles I, II, III. A majority vote of the members present is required on any other issue such as race schedules, race rules, shipping and the election of officers of the ARKANSAS RIVER RACING PIGEON CLUB, except where otherwise noted. All Active members shall have the right to make and second motions from the floor.
Section 2 - Election of officers: Officers of the ARKANSAS RIVER RACING PIGEON CLUB shall include a President, Vice-President, Secretary, Treasurer and a Race Secretary. Election of officers shall take place at the annual ARKANSAS RIVER RACING PIGEON CLUB meeting during the month of November. Nominations will be made from the floor of the meeting and upon being made; the President shall order that they be added to the list of nominees. All nominees shall have the privilege to decline nomination. Newly elected officers will take charge of their office at the January meeting. All terms are for one year and no person shall hold more then one office at a time. Should an office become open during the year due to resignation or any other cause, the President will appoint a replacement.
Section 3 - Duty of Officers:
a. President: The President shall preside over all regular or special meetings and in such a manner as to transact all business. The President shall break all tie votes and shall automatically be on all committees in an advisory capacity. He is the spokesman for the ARKANSAS RIVER RACING PIGEON CLUB, and will meet the public should the need arise.
b. Vice-President: The Vice-President will preside at all meetings in the absence of the President, and heads up special committees as appointed by the president, (i.e. publicity or Race committee) The Vice President may also serve as the ARKANSAS RIVER RACING PIGEON CLUB Constitution & By-laws Advisor to make sure the ARKANSAS RIVER RACING PIGEON CLUB operates as intended, and it’s constitution and bylaws are kept up to date.
c. Secretary: The Secretary shall issue notices of all ARKANSAS RIVER RACING PIGEON CLUB meetings at least a week in advance, and shall attend and keep the complete minutes of same. It is the Secretary who will order and issue the bands, and keep the records in accordance with the policies of the AU. The Secretary is responsible for keeping the ARKANSAS RIVER RACING PIGEON CLUB by-laws and Race Rules current and issues all revisions to the members. It is the responsibility of the Secretary to make sure the AU secretary kits with band or diploma orders are returned to the national office in a timely manner.
d. Treasurer: The Treasurer is responsible for the financial assets of the ARKANSAS RIVER RACING PIGEON CLUB. The Treasurer will submit a financial accounting to the membership quarterly, or as directed by the President. The Treasurer shall keep the president informed as to any delinquent member accounts, and shall pay the ARKANSAS RIVER RACING PIGEON CLUB’S bills with the President’s co-signature on all checks exceeding $500.
The Treasurer shall keep in his custody all books and records pertaining to the ARKANSAS RIVER RACING PIGEON CLUB and deposit all monies received for dues, bands, surplus received from shipping or any other sources into the ARKANSAS RIVER RACING PIGEON CLUB’S official bank account, in a timely manner. The Treasurer will be sure that bank account signature cards are kept current. At the termination of his office, the Treasurer shall immediately surrender to the President or new Treasurer, all books, records, and related papers together with such funds or monies in his possession. An audit shall always be made by the incoming Treasurer and two (2) members of the ARKANSAS RIVER RACING PIGEON CLUB as appointed by the President.
e. Race Secretary: The Race Secretary is responsible for the conduct of the ARKANSAS RIVER RACING PIGEON CLUB’S races. He/she shall chair the Race Committee, consisting also of members (at least two), appointed by the President and recorded in the minutes The Race secretary is responsible for conduction and maintaining a record of all loft surveys and shall coordinate the race liberations and make provisions for notifying ARKANSAS RIVER RACING PIGEON CLUB members of release times . He shall manage all race-figuring activities, and is responsible for publishing race results and distributing diplomas and awards. The race secretary will also chair the Loft Registration committee.
ARTICLE IV- ADMENDMENTS
Amendments to the Constitution and Bylaws can only be acted upon at the annual meeting. A three-quarters (3/4) majority vote of the active members in attendance shall be required for adoption.
ARTICLE V- DISPUTES
Disputes (other than race disputes, which are to be handled by the Race Secretary,) are to be settled as follows: They shall first be referred to the ARKANSAS RIVER RACING PIGEON CLUB’S President for settlement. If their decision is appealed by either party in the dispute, the matter shall be taken up by the Organization’s officers for settlement.
If their decision is appealed by either party in the dispute, the entire Organization membership, other than the parties in the dispute, shall decide the issues by majority vote. If the dispute can not be remedied through the local organization or its affiliates, (i.e., Club to Combine/Concourse, Center, State Organization), and an AU rule is involved, then a complaint may be filed with the AU national office.
A. Member leaving club. When a member leaves a functioning AU club, for any reason, all physical or financial assets shall remain with the club, unless specified in a written agreement made, dated and signed, between the member(s) leaving and remaining club membership.
ARTICLE VI- EXPULSION/ SUSPENSION a member accused of dishonorable conduct as outlined by the AU Rules of Conduct (see AU Bylaw14.), shall be notified to appear before the officers of the ARKANSAS RIVER RACING PIGEON CLUB, who will investigate the charges. Such notification to appear shall be in writing at least seven (7) days before the date of the hearing and shall specify the charges. As a result of the investigation, the officers shall present their findings to the membership of the ARKANSAS RIVER RACING PIGEON CLUB at the next regular meeting or at a special meeting. A secret written ballot will be taken, and a three-quarters (3/4) majority vote of all active members would be required to expel or suspend a member. The hearing must follow procedures outlined in the AU’s Constitution and Bylaws (see Sec. 15 Disciplinary Rules), and must assure the charged individual is afforded “due process.” An expelled or suspended member shall forfeit all privileges and claims against the organization.
ARTICLE VII- DISSOLUTION OF ASSOCIATION The ARKANSAS RIVER RACING PIGEON CLUB shall not be dissolved without the consent, in writing, of two-thirds (2/3) of its active members, obtained in one and confirmed in another special meeting convened for consideration of such dissolution. Upon dissolution, the property of the ARKANSAS RIVER RACING PIGEON CLUB shall be disposed of, to the best advantage, and the proceeds, after all bills and obligations have been paid, shall be equally divided among the whole of the membership in good standing as of the date of the initial dissolution meeting (or as provided in that organization’s specific Constitution & By-laws).
BY-LAWS OF ARKANSAS RIVER RACING PIGEON CLUB
1.00 MEETINGS: The order for all meetings should be by Agenda, which should be distributed to all attending the meeting at the beginning (or prior to the meeting). Items may be added to the agenda from the floor, prior to the meeting being called to order (or as time permits at the conclusion). Meetings should start and end promptly on time.
1.01 QUORUM: One Third (1/3) of the active members shall constitute a quorum at any meeting. If the ARKANSAS RIVER RACING PIGEON CLUB is unable to obtain a quorum, then a vote may be taken by mail with the same requirements for action.
1.02 Annual meeting: The annual meeting shall be held in November. The business of that meeting shall include the election of officers, consideration of any changes to the Constitution and Bylaws; and payment of dues. All members shall be provided written notice of the annual meeting at least seven (7) days prior to the meeting.
1.03 Regular meetings: Regularly scheduled meetings shall be held not less than quarterly, or as voted by the membership.
1.04 Special meetings may be called by the President or in his absence the Vice-President, if deemed necessary.
Notice of such meeting shall be given each member at least one week in advance of the date of the meeting either in writing, personal contact or by a direct phone call to the member.
The President shall call a special meeting within 10 days of receipt of a signed request from 25% or more of the active members of the club.
1.05 Order of Business: The normal agenda of business at regular ARKANSAS RIVER RACING PIGEON CLUB’S meetings shall include:
Roll Call; Minutes of Previous Meeting; Proposals for Membership; Financial Report; Committee Reports; Communications; Unfinished Business; New Business; Date of next meeting; Good of the Sport; Adjournment
1.06 MEETING DECORUM: Meetings should always be conducted in an orderly manner, without side talking or distractions during the regular course of the meeting. Drinking of alcohol beverages during any meeting, shipping or closing a race should be prohibited until the meeting is adjourned or business at hand is complete. Exceptions could be special events (shows, auctions, futurities, etc.)
2.00 MEMBERSHIP DUES: Annual dues for members shall be determined at the annual November meeting, by a majority vote of the active members present. ARKANSAS RIVER RACING PIGEON CLUB dues, as well as those associated with other organizations, which the ARKANSAS RIVER RACING PIGEON CLUB is affiliated, are due, and payable at the annual meeting. Members are not allowed to race or purchase bands until dues have been paid. (Some clubs also include specific work parties or events as part of the membership “Obligation,” and charge additional fees if a member does not participate).
2.01 Annual Dues shall be used for affiliation dues, and all other necessary operating expenses.
2.02 Partnership lofts shall each pay dues per year in the same manner provided above. Each individual composing the partnership shall each be assessed the annual dues as per AU membership policy. (Sec. 210.23) (Whether partnerships pay organization dues individually or as one loft is up to the organization as how they are allowed to vote.)
2.03 Junior members are those members who have not reached their 18th birthday. He/she shall pay the prescribed AU dues for juniors and whatever portion of the ARKANSAS RIVER RACING PIGEON CLUB dues that the regular members decide. (Many organizations waive this expense or greatly reduce the dues for junior members. A club may want to also stipulate that a junior must participate at shipping and handle birds. A Junior member characteristic definition should be placed here.)
2.04 Pro-rated Dues Members joining after July 1 of the year are required to pay full AU Dues, plus any Late Fees, and the pro-rated amount of ARKANSAS RIVER RACING PIGEON CLUB dues assessed for that year. The fiscal year for the ARKANSAS RIVER RACING PIGEON CLUB dues shall begin January 1st and end on December 31st of each year.
3.00 RACE RULES: Race rules, special races, diplomas, trophies and other prizes shall be left to the wishes of the current membership provided they do not conflict with the Official AU Competition Standards.
No changes shall be made during the race season in which the above mentioned items are initiated unless approved by ¾ of the actively flying members. Race rules, schedules and release times will be reviewed at the annual meeting. A copy of the rules and race schedule shall be give to each member annually.
4.00 COMITTEES. Regular and temporary committees shall be appointed by the President who shall designate a chairman of each.
4.01 Race Committee. The Race Secretary will chair the Race Committee, consisting also of at least two (2) members, appointed by the President and recorded in the minutes. This committee shall have charge of all race details and shall conduct every race according to these by-laws, and AU Competition Standards as well as any additional rules the ARKANSAS RIVER RACING PIGEON CLUB has. It will also resolve all questions and disputes regarding racing or competition ensure that racing supplies are adequately maintained, and manage all race-figuring activities.
4.02 Loft Registration Committee. The race secretary will also chair the loft registration committee, with a minimum of one other member, to inspect, photograph, and survey members lofts and send in documentation into the national office.
5.00 RESIGNATION Any member wishing to resign from the organization must tender his or her resignation in writing to the Secretary-Treasurer and must pay all indebtedness which may be due the organization by them, and forfeit all rights and claims to the ARKANSAS RIVER RACING PIGEON CLUB’S property.
6.00 SHORTAGE OF OPERATING FUNDS (club) any shortages of funds shall be assessed equally to all members and restored to the Club treasury. In the event of an assessment of over $0.00, each member may be given the opportunity to pay their portion of the assessment in three or more installments. Any agreement to money given, invested, or loaned to the club must be recorded in the minutes and a written agreement or contract provided, as appropriate, signed by the Club’s officers.

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